Ask anybody who has been a part of planning and organizing an event and they would tell you that it can be one of the most stressful jobs out there. Indeed, one is confronted with a lot of decisions when organizing an event.
One of the most critical decisions that any event planner or host has to make is choosing a venue. Much of the other components of your event—the date, number of attendees, activities, and catering options are directly or indirectly shaped by the venue you choose.
While there are endless venues and event spaces in New York, choosing the gem from the rubble is no easy feat. Here are three things to consider when looking for venues and event spaces in New York.
1. Your Audience
The single most important thing to consider when looking for an event space is your audience. Prior to making any commitment for a venue, you must know precisely who your guests are and how many of them would attend.
Of course, the type of event that you are organizing dictates the location, but knowing how many will attend will enable you to look for a place with a specific capacity. The earlier that you have the figures, the better the chances that you’ll get a good space. Also be sure that your venue reflects your guests’ aesthetics.
2. Your Budget
To be able to make the event happen, you need to have sufficient budget for it. Indeed, cost is one of the essential things to consider when considering or ruling out an event space. Quality always comes with a price and you should be willing to spend considerably to get quality. Be budget-savvy and keep your eyes open for deals.
3. Your Location
You don’t want a place too far from the city center if you are hosting a local event. Consider getting a venue within a reasonable distance from your target locality. On the flipside, if there are many attendees from out of town, consider booking a space near the airport and hotels.
The challenges of planning and executing an event abound. Make sure that you ace it by getting a great event space. Consider these three things to make sure that you get a space that perfectly fits your need.